Opogo H&S Series: Display Screen Equipment Policy

Course Description

This course, titled ‘Display Screen Equipment (DSE) Policy’, is designed to provide comprehensive knowledge on the importance of DSE policies in the workplace. It covers the essential components of a DSE policy, the 12-step approach for assessing DSE workstations, and the responsibilities of both employers and employees in ensuring a safe working environment. By the end of this course, participants will be equipped with the knowledge to implement and adhere to DSE policies effectively, ensuring compliance with the Health and Safety Executive (HSE) guidelines.

What a DSE Policy Should Include

A robust DSE policy should encompass the following elements:

• Purpose and Scope: Define the policy’s objectives and the employees it covers.
• Responsibilities: Outline the duties of employers, managers, and employees.
• Workstation Assessments: Procedures for regular assessments and re-assessments.
• Training and Information: Provision of training sessions and informational resources.
• Eye Tests and Corrective Appliances: Arrangements for eye tests and provision of necessary corrective appliances.
• Breaks and Changes in Activity: Guidelines on taking breaks and varying tasks to prevent strain.
• Reporting and Monitoring: Procedures for reporting issues and monitoring compliance.

The 12-Step Approach for Assessing DSE Workstations

1. Identify DSE Users: Determine who uses DSE regularly.
2. Review Workstation Layout: Assess the arrangement of equipment and furniture.
3. Check Screen Position: Ensure the screen is at eye level and at a comfortable distance.
4. Evaluate Chair Adjustments: Check that chairs are adjustable and provide adequate support.
5. Assess Keyboard and Mouse Placement: Ensure they are positioned to prevent strain.
6. Examine Desk Space: Ensure there is sufficient space for comfortable working.
7. Check Lighting and Glare: Assess lighting conditions and reduce glare on screens.
8. Evaluate Environmental Factors: Consider temperature, noise, and other environmental factors.
9. Review Software Usability: Ensure software is user-friendly and does not cause strain.
10. Provide Training: Ensure users are trained on how to adjust their workstations.
11. Monitor and Review: Regularly review and update assessments.
12. Address Specific Needs: Consider any special requirements for individual users.

Employer Responsibilities

Employers must:

• Conduct Workstation Assessments: Regularly assess workstations to identify and mitigate risks1.
• Provide Training and Information: Ensure employees are informed about DSE risks and trained on safe practices1.
• Offer Eye Tests: Provide eye tests upon request and corrective appliances if needed1.
• Encourage Breaks: Ensure employees take regular breaks from DSE work1.

Employee Responsibilities

Employees should:

• Adjust Workstations: Make necessary adjustments to their workstations for comfort and safety.
• Take Regular Breaks: Follow guidelines on taking breaks to prevent strain.
• Report Issues: Inform employers of any discomfort or issues with their workstations.
• Participate in Training: Engage in training sessions and apply the knowledge gained.

Course Materials

Participants are encouraged to refer to the materials section of the course, which includes:

• Regulations: Detailed information on the Health and Safety (Display Screen Equipment) Regulations.
• Guidance: HSE guidance documents on DSE safety.
• Checklist: A comprehensive checklist for assessing DSE workstations.

Call to Action

Take the lesson, watch the video, and complete the quiz to gain your certificate in Display Screen Equipment Policy. This certification will not only enhance your knowledge but also contribute to a safer and healthier workplace.1: HSE – Working safely with display screen equipment